During any academic term, students must notify the Registrar in writing of their request for a leave of absence1 or of their withdrawal from courses or from the Seminary. They may receive a partial refund on tuition for that term.
Pro-Rata Refund Schedule
Students who withdraw or drop courses before 60 percent of a semester or term has elapsed will receive a pro-rata refund of tuition, fees, room, and other charges.
For example, students who withdraw after 10 percent of a semester has elapsed will receive a 90 percent refund, while students who withdraw after 22 percent of a semester has elapsed will receive a 78 percent refund. There will be no refunds after 60 percent of a course has elapsed.
After the first day of any semester or term a refund of room rent, less the non-refundable deposit, will be on a prorated basis; room rent will be refunded only if the room is re-rented and there is no other vacancy in the dormitories. Refund will be made only for the period during which the room is re-rented.
If an individual is suspended from the Seminary, no refund will be given.
Title IV Refund Policy
Effective fall 2000, federal regulations were changed affecting financial aid repayments when a student withdraws. The Financial Aid Office will refund loan proceeds for all students receiving Federal Title IV assistance who withdraw, drop, are dismissed, or take a leave of absence from all courses prior to completing 61 percent of a semester. The federal regulations are not related to the Seminary’s charge adjustments, but to the adjustments of funds received through Federal Title IV aid program.
If a student drops a class, his or her loan funds may be reallocated (unsubsidized vs. subsidized) because of the change in his or her cost of attendance (COA).
IMPORTANT: When Federal Title IV financial aid is returned, the student may owe a balance to Westminster.
If a student withdraws after the 60 percent point in the semester or term, no adjustments will be made to his or her financial aid. He or she is considered to have earned 100 percent of the financial aid.Federal regulations require the Seminary to return unearned aid to the lender in the following order:
1. Unsubsidized Federal Stafford Loan
Please note that the first day of classes for the institution is counted as the first day of scheduled classes, without regard for the start date of individual classes.
Under the federal refund calculation regulations, all fees must be refunded to the Federal Title IV program, even those specified in the catalog as “non-refundable.” The following schedule is applicable to all terms:
Federal Refund Calculation
Percent of Enrollment Period Percent of Refund / Completed in Weeks
On or before the first day of classes .............. 100%
Students who believe that individual circumstances warrant exceptions from the published policies regarding the charges and refunds may appeal to the Vice President of Finance or the Chief Operating Officer