5.2.3 Registrar II
A student enrolled in an M.Div., M.A.R., M.A.C., M.A.U.M., or Certificate program who is interested in changing to another program must submit to the Registrar’s Office a Change of Program form. As stated on the form, certain changes will require reapplication through the Admissions Office. In addition, the student is required to speak with the Dean of Students and also his/her academic advisor. A student enrolled in a Th.M., Ph.D., or D.Min. program who is interested in changing to another program must apply through the Admissions Office after notifying their advisor and the appropriate field committee.
A student who wishes to change emphasis within an M.Div., M.A.R. , M.A.C., or M.A.U.M. program must submit to the Registrar's Office a Change of Emphasis form. A student who wishes to change concentrations within the Th.M., Ph.D., or D.Min. program must contact the Registrar’s Office.
Program and emphasis changes become effective at the beginning of the semester following approval. Please see section 8.3.c for the processing fee.
Any student who encounters unusual and unavoidable career or family circumstances that cause interruption in participation in his or her program may submit to the Registrar’s Office a request for a leave of absence, for a period of up to three years. The letter should specify the reasons for the request and the amount of extra time desired. The deadline to receive the request is two months before the student’s next registration period. The student will be notified by the Registrar’s Office whether or not the leave of absence is approved. While on a leave, the student is considered a current Westminster student. However, since during a leave the student is not working on his or her program and is exempt from fees, it is expected that the student will not be using Westminster facilities or personnel.
A student who is a member of a military reserve unit and whose studies are interrupted by a call to active duty must inform the Registrar of his or her call to active duty and the duration of the call. The student shall then be granted a leave of absence from his or her academic program. A student who returns to his or her academic program within one year of his or her release from active duty shall be reinstated and allowed to repeat, without charge, those courses in which he or she was enrolled when called to active duty, provided he or she enrolls in those courses the first time the courses are offered after his or her return. A student who fails to return within one year of his or her release from active duty shall be automatically withdrawn.
The student will notify the Registrar of any change of address while on leave and will confirm by letter to the Registrar, one month before the expiration date of the leave, that he or she will resume the program.
Students receiving government loans who wish to take a leave of absence should contact the Financial Aid Office for possible restrictions. Please see section 9.12 for more information.
5.2.3.C1 PERSONAL WITHDRAWAL
A student planning to withdraw from the Seminary, whether during or between an academic semester or term, should inform the Registrar's Office in writing. If the “Personal Withdrawal” notification is received during a semester/term, the effective date of withdrawal will be the date of notification. If the notification is received between semesters/terms, the effective date of withdrawal will be the last day of exams of the previous semester. A student who withdraws from the Seminary following the final date to withdraw from a course (see the Academic Calendar),will receive a failing grade for each course not completed.
5.2.3.C2 ADMINISTRATIVE WITHDRAWAL
A student is administratively withdrawn if he or she has 1) a grade point average too low to continue, (see Academic Withdrawal and Academic Probation sections), 2) a bill outstanding, or 3) violated the seminary’s standards for student conduct, which includes violation of the Honor Code (for the seminary’s standards of student conduct see section 3.3.).
If a former student desires to resume studies in the semester following a withdrawal period of up to three consecutive semesters, he or she should submit a Reinstatement Request Form to the Registrar's Office stating the desired semester or term of return, desired program, along with enclosed fee (section 8.3.c). The student will be notified by the Registrar’s Office if he or she is approved for reinstatement. If the student had been enrolled in the Th.M., Ph.D., or D.Min. program, a re-entry fee may also apply (see section 8.3.c). If a former student desires to resume studies after a withdrawal period of four or more consecutive semesters, he or she must apply for readmission through the Admissions Office.
Approval for reinstatement or readmission is at the discretion of the Seminary. A readmitted or reinstated student will be subject to all program requirements, as well as all financial and academic policies current at the time of return, and will pay the same tuition as new students entering that program at the same time.
An official determination of transfer credit will be considered after acceptance into a degree program at Westminster.
5.2.3.D1 STEPS TO SEEKING TRANSFER OF CREDIT
Step 1. Review the transfer credit policy.
Step 2. Review the catalog’s description of programs and courses to compare work done at the
Step 3. Consult with appropriate office (Admissions Office for anticipated students and Registrar’s Office for current students) regarding any questions related to Steps 1 and 2 above.
Step 4. Submit the Transfer of Credit Request form to the Registrar’s office.
Approval for transfer credits must be secured from faculty department coordinators for M.Div., M.A.R., M.A.C., and M.A.U.M. students and from the appropriate faculty field committee for advanced degree (Th.M., Ph.D., and D.Min.) students. Transfer credit granted will reduce accordingly the number of hours required at Westminster.
5.2.3.D2 TRANSFER OF CREDIT FROM ACCREDITED GRADUATE THEOLOGICAL SCHOOLS
5.2.3.d3a Transfer of credit from an equivalent degree program at an unaccredited institution
2. All decisions are made on a course-by-course basis. Acceptance of one course from an unaccredited institution for
5.2.3.d3b Transfer of credit from The Christian Counseling & Educational Foundation (CCEF)
5.2.3.d3c Transcription of credit from The Resurgence Training Center (Re:Train)
A limited number of auditors are permitted in most courses. Auditing privileges include regular class attendance, copies of all printed material distributed to the class, the opportunity to ask occasional questions in class, and full library privileges. Normally, auditors will not be permitted to participate in classroom exercises or recitations or to make seminar presentations, nor will assignments or examinations be reviewed or graded by the instructor.
Course availability for audit is subject to the approval of the instructor. A non-Th.M./Ph.D. student must obtain the instructor’s approval in order to audit a Th.M./Ph.D. course. An M.A.C./M.A.U.M. student must obtain the instructor’s approval in order to audit a non-M.A.C./M.A.U.M. course. Auditing of English Bible Survey, Advanced Theological Writing, Mentored Ministry Seminar, D.Min. modules, Independent Study courses (section 5.8), hybrid courses (section 5.7), and Distance Education courses (section 5.6) is not permitted. For additional courses not available for audit, see course description in section 7. Permission to audit a biblical language course required for any degree (Greek, Hebrew, Aramaic) is given by the Registrar’s Office only to current students who have previously taken the course or its equivalent and who, due to extenuating circumstances, have received approval from both the professor and Director of the Language program. No more than 20 credits per semester may be audited.
5.2.3.e2 Registeration and Payment as an Auditor
Anyone seeking to audit is required to secure the permission of the Registrar, complete the necessary registration, and pay a non-refundable fee for each course audited (see section 8.3.c).
The Church Leader Audit provides an opportunity for people in positions of church leadership to audit courses. Westminster offers one free course audit per semester/term for those in official ministry positions in the church who are approved for Church Leader Audit status. This status is available for four people per church per semester. Eligible courses are from the M.A.C., M.A.U.M., M.A.R. and M.Div. degree programs of study only. Restrictions mentioned above apply. An Application Form from the auditor and a Letter of Recommendation from the sending church is required. Please be sure to submit application materials as early as possible so that classes may be planned for space availability; some courses may be closed due to high enrollment. See the Admissions Office webpages or contact the Admissions Office for further information and application forms.
Requests for an official transcript should be submitted in writing from the student to the Registrar’s Office, accompanied by the appropriate fee (see section 8.3.c). Transcript Request Forms are available in the Machen lobby and on the Registrar's Office webpages. Altering a record is an act of fraud.