5.2.2 Registrar I
Students must be appropriately registered to attend classes. Each student is expected to attend every class session for which he or she is registered. Absences caused by illness, or other justifiable causes, will be permitted to a limited extent. If, in the judgment of the instructor, these permitted absences, or other (unauthorized) absences, endanger the standing of the student in the course, the instructor shall counsel the student concerning the situation. Further absences will normally result in a failing grade in the course.
A, B, C, and D are passing grades; F is a failing grade. The general standing for the year of every regular student is ascertained by the use of a grade point system. Grade points are assigned to grades as noted on the chart below. A student’s general standing is the result of the total number of grade points earned, divided by the total number of semester hours taken.
The faculty has adopted a four-point grading system with 12 levels for all programs
5.2.2.b1 Administrative F policy
One month after the grade submission deadline, if a professor has not submitted a final grade, the student will automatically be assigned a grade of “n.r.” (“not yet reported”). If no grade is submitted by the end of the following semester, the “n.r.” grade will automatically convert to a failing grade. The student and professor will both be notified when the “n.r.” grade and failing grade are assigned. If the student believes there are extenuating circumstances that warrant removal of the failing grade, the student has three weeks after the end of the following semester to submit a petition to the Registrar’s Office, which will seek a decision from the Faculty Committee of Three.
5.2.2.b2 Permission to Raise a Failing Grade
For a course in which a failing grade has been received (including a former incomplete “I” resulting in a failing grade) a student with extenuating circumstances (unusual and unavoidable circumstances which contribute to the failing grade) might, at the professor’s discretion, be granted permission to take a re-examination or complete a reassignment of sufficient quality to raise the grade to an FD. Such work must be completed within a maximum of 28 days after notification of the failing grade. If the grade is raised to an FD, the student receives credit for the course, but no grade points are counted in calculating the student’s general standing.
5.2.2.b3 Repeating a Course
When a student repeats a course with a failing grade of F, the F remains factored into the grade-point average (GPA), as does the new grade. If a student repeats a course that has been passed, the second grade will be shown on the transcript, but only the first grade will be factored into the GPA.
Satisfactory Academic Progress (SAP) measures the quality of a student’s academic work as being adequate to receive the desired degree. The qualitative and quantitative SAP requirements for students in the M.Div., M.A.R., M.A.C./M.A.U.M., or Certificate program are as follows:
Students receiving financial aid should refer to section 9 for special SAP requirement.
Academic probation is a warning that the student’s academic work does not meet the seminary’s SAP requirements. A student in the M.Div., M.A.R., M.A.C./M.A.U.M., or Certificate program will be placed on academic probation as follows:
A student on academic probation will be required to meet with the Dean of Students before the beginning of the following semester and take a reduced course load or withdrawal will result.
A student who has completed or attempted 24 credit hours and meets the minimum cumulative GPA requirement but whose term GPA falls below 1.76 and/or whose course completion rate is less than 67% (the student completes less than 67% of the courses he or she attempts) must meet with the Dean of Students before the beginning of the following semester and might be placed on academic probation. If the student’s term GPA is less than 1.76 for two consecutive terms, the student must meet with the Dean of Students a second time and might be administratively withdrawn.
At the discretion of the appropriate field committee, a Th.M., Ph.D., or D.Min. student who might otherwise be academically withdrawn might be placed on academic probation. See section 5.2.2.b6.
Students whose cumulative academic average after the attempt or completion of 24 semester hours in the M.Div., M.A.R., or M.A.C./M.A.U.M. or Certificate program is 1.75 or lower are not permitted to continue in the institution (see sections 5.2.2.d and 5.2.3.c). However, if the faculty considers it probable that, in the future, the student will be able to make satisfactory progress, it may readmit him or her to the institution, upon petition, and grant whatever credit for work completed it deems appropriate. To be eligible to graduate, students in these programs must have a cumulative academic average of 1.80 or higher. Students in the Th.M. and Ph.D. programs are required to maintain an academic average of 3.00 during the program. Students whose cumulative academic average at the completion of three courses in the Th.M. or Ph.D. program is lower than 3.00 are not permitted to continue in the institution, except as provided in section 5.2.2.d. Students in the D.Min. program are required to have an academic average of 3.00 in order to graduate, except as provided in section 5.2.2.d.
Once a student has registered for a semester or term, he or she is granted the privilege of dropping and/or adding courses within a defined drop/add “grace” period, beginning after the student has registered until the deadline specified below.
A dropped course does not appear on a student’s transcript. If a student drops all of his or her courses for any semester, that student is automatically withdrawn from the Seminary. See section 5.2.3.c for withdrawal and reinstatement information.
If the length of a course is other than that specified above, an appropriate comparable time for dropping the course will be set.
Drop/Add deadline dates for the fall and spring semesters are listed in the catalog’s Academic Calendar. After the “grace” period a student is not permitted to register for any course.
Drop/Add procedure: Students permitted to register online should drop/add course(s) online. Students not permitted to register online should submit to the Registrar’s Office a completed Drop/Add Form.
Drop/Add fees: Students are charged a Drop/Add fee per course change (see section 8.3.c).
Drop/Add and Financial Aid: Since dropping and/or adding courses might affect financial aid eligibility, students receiving financial aid are required to notify the Financial Aid Office of their intention to drop and/or add a course(s).
The tuition refund schedule is unrelated to the drop/add deadlines. See section 8.4 for tuition refund information.
After the Drop/Add “grace” period, a student may withdraw from a course(s) only with the written acknowledgement of the instructor and Registrar. For that course, the student will be assigned a W (i.e., withdrawn from course) grade on his or her transcript record. The effective date for withdrawing from a course is the date on which approval is granted by the Registrar. Withdrawal under any other circumstances will result in a failing grade for the course. A student who withdraws from all of his or her courses for the fall or spring semester is automatically withdrawn from the Seminary. Exceptions will apply if approved by the Registrar’s Office. A student may apply for reinstatement if he or she desires to return to the Seminary at a later time. See section 5.2.3.c for withdrawal and reinstatement information.
DEADLINE TO WITHDRAW FROM COURSE(S)
If the length of a course is other than that specified above, an appropriate comparable deadline will be set to withdraw from the course.
Course Withdrawal deadline dates for the fall and spring semesters and winter term are listed in the catalog’s Academic Calendar.
A student who withdraws from a course after the last eligible day to withdraw will be assigned a failing grade for the course.
COURSE WITHDRAWAL PROCEDURE
The student must submit to the Registrar’s Office a completed Course Withdrawal form.
The tuition refund schedule is unrelated to withdrawal deadlines. See section 8.4 for tuition refund information.
Certain courses have prerequisites that are required to be completed in order for a student to register for those courses. Other courses require that the prerequisites be taken concurrently. All prerequisites are listed in the Course Description section of the catalog under the individual course description. With compelling reason, students may submit a Prerequisite Waiver Request Form to the Registrar’s Office. All requests must be approved by the instructor who teaches the course and may also require approval from the department coordinator. Waiver approvals should be acquired prior to a student’s registration
Final examinations are given during an announced period at the conclusion of the fall and spring semesters. The final exam period is listed in the Academic Calendar and the final exam schedule is listed on the Registrar’s Office webpage. Any student who needs to take a final exam at a time different from the published schedule, but within the exam period, must submit a request form ten days prior to the beginning of the exam period. Request forms are available from the Student Development Office. Initial approval by the Dean of Students is required after which the professor’s approval must be obtained. The student must take the exam at the time approved; the time limit stated for the exam must be observed. An Incomplete Request must be submitted for permission to take an exam after the end of the exam period. Please see section 5.2.2.g below.
If theses, reports on assigned readings, or other special assignments are required - either in place of or in addition to a final examination - the deadline to submit such work is set by the professor in charge, which date shall not be later than the last day of classes of the semester, for M.Div., M.A.R., and M.A.C./M.A.U.M. courses. For Th.M. and Ph.D. courses, the submission deadline is indicated in the Academic Calendar. At the discretion of the professor, a paper may be submitted after the deadline up until the last day of exams. The professor may choose to apply a penalty of a lower grade. An Incomplete Request must be submitted for permission to submit a paper after the deadline permitted at the professor’s discretion. Please refer to section 5.2.2.g below.
For one-week to four-week modular courses, final examinations are given at the conclusion of the course. If a paper, report or other assignment is required - either in addition to or in place of a final exam - the deadline to submit such post-course/modular assignment(s) for all programs except the D.Min. and Th.M.(London), is set by the professor in charge, which date shall not be later than four weeks from the last day of the course. An Incomplete Request must be submitted for permission to take a final exam after the exam date or to submit a paper or other assignment after the submission deadline. Please see section 5.2.2.g below. For post-modular assignment submission deadlines for the D.Min. and Th.M. (London) programs, please see sections 6.10.3.a and 6.9.2.d respectively.
If extenuating circumstances (i.e., unusual and unavoidable circumstances which hinder completion of assigned work) prohibit a student from completing a course on time, a grade of "incomplete" may be granted.
To petition for a grade of Incomplete: a student must submit an Incomplete Request form to the Registrar’s Office with the professor's written approval and recommendation. The Registrar’s Office will seek the appropriate faculty committee approval.
If approval is granted: the student will be assigned an interim grade of "I" and a new deadline, up to a maximum of four weeks from the last day of exams or original assignment deadline, to complete all work. The completed work must be submitted to the Registrar’s Office, not the professor. At the professor’s discretion the grade will or will not be reduced. The final grade assigned by the professor will replace the "I" grade on the student's transcript. No incompletes will be granted to students for classes taken in the spring semester of their graduating year.
INCOMPLETE REQUEST DEADLINE:
The deadline to submit an incomplete request is waived only if the extenuating circumstance occurs after the deadline.