FAQs Registrar's Office

Frequently Asked Questions - Registrar's Office


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Q:   How do I register for class(es)? 
A:  Returning students register online via self-service*.  Students will receive an email reminder prior to the registration period.    New and reinstated students are required to attend Orientation prior to registration and will register in person (by appointment) during Orientation.  (For questions about Orientation, please contact the Admissions Office.)  Please visit our Registration webpage  for additional deadline and instructions information.

*Exception:   Students required to take an Advanced Theological Writing course cannot register online.

Q:  When do I register?
A:  Students can register during the registration or late registration period.   Please see the Academic Calendar and our Registration webpage for the exact dates and instructions.  

Q:  I am having trouble registering online.  What should I do?

A:  Returning students* should be able to register online via self-service.  For help with online registration issues, please access our Registration webpage and pay close attention to the registration procedures, especially step 3’s step by step instructions.   This presentation answers most of the common online registration questions.  

*Exception:   Students required to take an Advanced Theological Writing course cannot register online. 

Q:   How can I register for two courses scheduled at the same time (course conflict)?

A:  Students must submit a Course Conflict Approval form to the Registrar’s Office.  Forms should be approved/signed by both instructors prior to submission to the Registrar’s office.  If approved, the Registrar’s Office will register the student for these courses. 

Q:    How do I register for an independent study course?

A:  Student must submit a completed and signed Independent Study Request form to the Registrar’s office during the registration period.  The form must be signed by the instructor prior to submission to the Registrar’s Office.   Please see the form for further instructions.  

Q:   How do I add/drop a class? What is the cost?

A:  Returning students are able to drop/add courses online via self-service during the drop/add period.  All new students must drop/add classes in person by submitting a Drop/Add form to the Registrar’s Office.   The cost is $10 per drop/add.  Please see our Registration webpage for instruction and deadlines.    

Q:   How do I withdraw from a course? What is the cost?

A:  After the Drop/add deadline (see Academic Calendar for important dates), all students must submit a completed Course Withdrawal Request form.  The cost per change is $10.  Form must be signed by the instructor prior to submission to the Registrar’s Office.   The form is located in the rack outside the Registrar’s Office.

Students with loans and scholarships
:  Please contact the Financial Aid office regarding how withdrawing from a course might impact your loan or scholarship eligibility. 

Q:   How do I withdraw from the Seminary?

A:  Students should complete a Student Request for Withdrawal form and submit it to the Registrar’s office. 

Q:    How do I audit a class?

A:  Please review the online Catalog for our policy on Auditing.  Church Leaders Audits should contact the Admissions Office.  All others should contact the Registrar’s Office (registrar@wts.edu) for further instruction. 

Q: How do I access the Course schedule?

A:  The course schedule is available online.   Please visit the course schedule webpage to access the schedule. 

Q:  How do I access the Final exam schedule?

A:  The schedule for final exams is available online.   Please visit the final exam webpage to access the schedule. 

Q:   Due to extenuating circumstances, I will need extra time to complete a course(s) this semester. How do I obtain approval to receive an Incomplete grade?
A:  Students must submit an Incomplete Request Form to the Registrar’s Office.   The form must be signed by the instructor prior to submission to the Registrar’s Office.  Please see the form for instructions and deadlines.

Q:  I did not receive my grade report.  What should I do?

A:  The Registrar’s Office does not send students grade reports.  Grades are available online via self-service.   Please log into self-service to view your grades and unofficial transcript. 

Q:   How do I obtain student’s forms?

A:  Students can print out forms from our Student’s Forms webpage.  Forms are also available in the rack outside the Registrar’s office in Machen lobby.

Q:   How can I obtain an official letter to verify my enrollment?

A:  Students must submit an Official Letter Request form to the Registrar’s Office.  Please allow 3 to 5 business days for processing.

Q:    How do I obtain a copy of my WTS transcript?

A:  Submit a signed Official Transcript Request form to the Registrar’s Office, along with the $10 (per transcript) fee.  Please see the form for payment and submission instructions.  Please allow 3 to 5 business days for processing.

Q:    How do I change my degree program or emphasis?

A:  Students must submit a Change of Program/Emphasis form**.  Please see the form for additional instructions.  The cost of the change is $25. Changes become effective at the beginning of the following fall/spring semester.

**If you are a PhD, ThM, or DMin student who wishes to make a program change, please contact the
Admissions Office.

Q:    How do I take the English Bible Exam?  When is it offered?

A:  English Bible Exam is now administered online through Kees.  The examination will be administered at the beginning of each semester and at two other times during each academic year.  (See the academic calendar  for exact dates.)

Q:    What is the best way to contact the Registrar’s Office?

A:  Please access the Registrar’s Office homepage for location and contact information.