5.2 Registrar's Office
5.2.1 Students' Privacy
Rights
5.2.2 Registrar I
5.2.3 Registrar II

5.2.2 Registrar I


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5.2.2.a Attendance

Students must be appropriately registered to attend classes. Each student is expected to attend every class session for which he or she is registered. Absences caused by illness, or other justifiable causes, will be permitted to a limited extent. If, in the judgment of the instructor, these permitted absences, or other (unauthorized) absences, endanger the standing of the student in the course, the instructor shall counsel the student concerning the situation. Further absences will normally result in a failing grade in the course.

5.2.2.b Academic Standing

A, B, C, and D are passing grades; F is a failing grade. The general standing for the year of every regular student is ascertained by the use of a grade point system. Grade points are assigned to grades as noted on the chart below. A student’s general standing is the result of the total number of grade points earned, divided by the total number of semester hours taken.

The faculty has adopted a four-point grading system with 12 levels for all programs
as follows:

Grade A A- B+ B B- C+ C C- D+ D D- F
Points 4.0 3.67 3.33 3.0 2.67 2.33 2.0 1.67 1.33 1.0 .67 0


In addition to the student meeting due dates and using correct English, the following table will serve as general criteria for grade levels for all programs. Final grades for each course are awarded at the discretion of the member of faculty responsible for that course.

Grade Description
A An outstanding and thoughtful piece of work which shows evidence of reading and research beyond that which was assigned. The student has shown mastery of the subject and offers new insights which are well-supported by cogent and profound arguments.
B A standard, good piece of work which fulfills the assignment and shows a good grasp of the basic principles. There is substantial evidence of ability to analyze and utilize course content.
C This work is satisfactory but is lacking in a significant area and does not show a grasp of some basic principles.
D There are serious problems with this work, though it is still passable. It represents a poor performance in comprehending the course content and only meets the minimal standard of the professor.
F
This work is unacceptable and fails to meet the requirements of the assignment.


For a course in which a failing grade has been received (including Incomplete/Fail), a student who has feasible reasons may ask the professor to grant permission to take a re-examination or complete a reassignment of sufficient quality to raise the grade to an F/D. Such work must be completed within a maximum of 28 days after notification of the failing grade. If the grade is raised to an F/D, the student receives credit for the course, but no grade points are counted in calculating the student’s general standing.

5.2.2.b1 Administrative F policy

One month after the grade submission deadline, if a professor has not submitted a final grade, the student will automatically be assigned a grade of “n.r.” (“not yet reported”). If no grade is submitted by the end of the following semester, the “n.r.” grade will automatically convert to a failing grade. The student and professor will both be notified when the “n.r.” grade and failing grade are assigned. If the student believes there are extenuating circumstances that warrant removal of the failing grade, the student has three weeks after the end of the following semester to submit a petition to the Registrar’s Office, which will seek a decision from the Faculty Committee of Three.

5.2.2.b2 Permission to Raise a Failing Grade

For a course in which a failing grade has been received (including a former incomplete “I” resulting in a failing grade) a student who has feasible reasons may ask the professor to grant permission to take a re-examination or complete a reassignment of sufficient quality to raise the grade to an F/D. Such work must be completed within a maximum of 28 days after notification of the failing grade. If the grade is raised to an F/D, the student receives credit for the course, but no grade points are counted in calculating the student’s general standing.

5.2.2.b3 Repeating a Course

When a student repeats a course with a failing grade of F, the F remains factored into the grade-point average (GPA), as does the new grade. If a student repeats a course that has been passed, the second grade will be shown on the transcript, but only the first grade will be factored into the GPA.

5.2.2.b4 Academic Withdrawal

Students whose cumulative academic average at the completion or attempt of 24 semester hours in the M.Div., M.A.R., or M.A.C./M.A.U.M. or Certificate program is 1.75 or lower are not permitted to continue in the institution (see sections 5.2.2.d and 5.2.3.c). However, if the faculty considers it probable that, in the future, the student will be able to make satisfactory progress, it may readmit him or her to the institution, upon petition, and grant whatever credit for work completed it deems appropriate. To be eligible to graduate, students in these programs must have a cumulative academic average of 1.80 or higher. Students in the Th.M. and Ph.D. programs are required to maintain an academic average of 3.00 during the program. Students whose cumulative academic average at the completion of three courses in the Th.M. or Ph.D. program is lower than 3.00 are not permitted to continue in the institution. Students in the D.Min. program are required to have an academic average of 3.00 in order to graduate or, at the discretion of the Practical Theology field committee, be placed on academic probation.

5.2.2.c Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) measures the quality of a student’s academic work as being adequate to receive the desired degree. The qualitative and quantitative SAP requirements for students in the M.Div., M.A.R., M.A.C./M.A.U.M., or Certificate program are as follows:

  1. For students who have completed their first semester (having completed at least two courses but attempted less than 24 credit hours completed): the student’s GPA must be 1.76 or above.
  2. For students who have completed or attempted 24 credit hours: the student’s cumulative GPA must be 1.80 or above and the student must have a minimum credit completion rate of 67% (the student must have completed 67% of the credits he or she attempted). Credits attempted but not completed include credits for courses from which the student withdraws or for which the student receives a failing grade. They do not include credits for courses that the student dropped during the drop/add “grace” period.

Students receiving financial aid should refer to section 8.5 for special SAP requirement.

5.2.2.d Academic Probation

Academic probation is a warning that the student’s academic work does not meet the seminary’s SAP requirements. A student in the M.Div., M.A.R., M.A.C./M.A.U.M., or Certificate program will be placed on academic probation as follows:

  1. The student who has completed his or her first semester (having completed at least two courses taken but attempted less than 24 credit hours): the student's cumulative GPA that is 1.75 or lower. This student must raise his or her GPA by the semester that he or she meets or exceeds 24 hours of course work in an official program or be administratively withdrawn from his or her program.
  2. The student who has completed or attempted 24 credit hours: the student’s cumulative GPA is between 1.76 and 1.80. This student is required to raise his or her GPA to 1.80 or above to be approved to graduate.

A student on academic probation will be required to meet with the Dean of Students before the beginning of the following semester and take a reduced course load or withdrawal will result.

A student who has completed or attempted 24 credit hours and meets the minimum cumulative GPA requirement but whose term GPA falls below 1.76 and/or whose course completion rate is less than 67% (the student completes less than 67% of the courses he or she attempts) must meet with the Dean of Students before the beginning of the following semester and might be placed on academic probation. If the student’s term GPA is less than 1.76 for two consecutive terms, the student must meet with the Dean of Students a second time and might be administratively withdrawn.

At the discretion of the appropriate field committee, a Th.M., Ph.D., or D.Min. student who might otherwise be academically withdrawn might be placed on academic probation. See section 5.2.2.b4.

5.2.2.e Dropping and/or Adding Courses

Once a student has registered for a semester or term, he or she is granted the privilege of dropping and/or adding courses within a defined drop/add “grace” period, beginning after the student has registered until the deadline specified below.

A dropped course does not appear on a student’s transcript. If a student drops all of his or her courses for any semester, that student is automatically withdrawn from the Seminary. See section 5.2.3.c for withdrawal and reinstatement information.

Drop/Add deadlines
Fall/Spring semester tenth day of courses
Summer term, 3-month module
fifth day of term
Four week module
third day of module
One week module first day of module*
Two-week module second day of module


*If student is adding a class the student must attend the first day of that class.

If the length of a course is other than that specified above, an appropriate comparable time for dropping the course will be set.

Drop/Add deadline dates for the Fall and Spring semesters are listed in the catalog’s Academic Calendar. After the “grace” period a student is not permitted to register for any course.

Drop/Add procedure

Students permitted to register online should drop/add course(s) online. Students not permitted to register online (including new and reinstating students) should submit to the Registrar’s office a completed Drop/Add form.

Drop/Add fees

Students are charged a Drop/Add fee per course change (see section 8.3.c).

Drop/Add and Financial Aid

Since dropping and/or adding courses might affect financial aid eligibility, students receiving financial aid are required to notify the Financial Aid office of their intention to drop and/or add a course(s).

Refunds

The tuition refund schedule is unrelated to the drop/add deadlines. See section 8.4 for tuition refund information.

5.2.2.f Withdrawing From Courses

After the Drop/Add “grace” period, a student may withdraw from a course(s) only with the written permission of the instructor and Registrar. For that course, the student will be assigned a W (Withdrawn from course) grade on his or her transcript record. The effective date for withdrawing from a course is the date on which approval is granted by the Registrar. Withdrawal under any other circumstances will result in a failing grade for the course. If a student withdraws from all of his or her courses for any semester or term, he or she is automatically withdrawn from the Seminary. Exceptions will apply if approved by the Registrar’s Office. A student may apply for reinstatement if he or she desires to return to the Seminary at a later time. See section 5.2.3.c. for withdrawal and reinstatement information.

Deadline to withdraw from course(s)
Fall/spring semester......................
Tenth week of semester
Summer term, three month module Ninth week of term
Four-week module........................ Third week of module

One-week & Two-week modules:
ThM, DMin, PhD...........................


All other programs........................


Post-modular assignment submission deadline
(see section 5.2.2.h)

Third day of one-week module
Sixth day of two-week module

 

If the length of a course is other than that specified above, an appropriate comparable deadline will be set to withdraw from the course.

Course Withdrawal deadline dates for the Fall and Spring semesters and Winter term are listed in the catalog’s Academic Calendar.

Students who withdraw from a course(s) after the last eligible day to withdraw will be assigned a failing grade for the course(s).

Course Withdrawal procedure

Student must submit to the Registrar’s Office a completed Course Withdrawal form.

Refunds

The tuition refund schedule is unrelated to the withdrawal deadlines. See section 8.4 for tuition refund information.

5.2.2.g Course Prerequisites

Certain courses have prerequisites that are required to be completed in order for a student to register for those courses. Other courses require that the prerequisites be taken concurrently. All prerequisites are listed in the Course Description section of the catalog under the individual course description. With compelling reason, students may submit a Prerequisite Waiver Request form to the Registrar’s Office All requests must be approved by the faculty member who teaches the course. Waiver approvals should be acquired prior to a student’s registration.

5.2.2.h Final Examinations /Assignments

Final examinations are given during an announced period at the conclusion of the fall and spring semesters. The final exam period is listed in the Academic Calendar and the final exam schedule is listed on the Registrar’s Office webpage. For all M.Div., M.A.R., and M.A.C./M.A.U.M. courses, if theses, reports on assigned readings, or other special assignments are required, either in place of or in addition to a final examination, the deadline to submit such work is set by the professor in charge, which date shall not be later than the last day of classes for the semester. For Th.M. and Ph.D. courses, this date is indicated in the academic calendar. At the discretion of the professor, a paper may be submitted after the deadline up until the last day of exams. The professor may choose to apply a penalty of a lower grade. However, please refer to section 5.2.2.i below.

Any student who requests to take a final examination at a time different from the published schedule, but within the examination period, must complete a request form ten days prior to the beginning of the examination period. Request forms are available from the Student Affairs Office. Initial approval by the Dean of Students is required. If approved, then the professor’s approval must be obtained. The student must take the examination at the time approved; the time limit stated on the examination paper must be observed.

For one-week to four-week modular courses: final examinations are given at the conclusion of the course. If a paper, report or other assignment is required either in addition to or in place of a final examination, the deadline to submit such post-course/modular assignment(s) for all programs except the D.Min. and Th.M.(London), is set by the professor in charge, which date shall not be later than four weeks from the last day of the course. For post-modular assignment submission deadlines for the D.Min. and Th.M. (London) programs, please see sections 6.10.3.a and 6.9.2.f respectively.

An Incomplete request must be submitted for permission to take an examination after the end of the examination period. Please see section 5.2.2.i below.

An Incomplete must be requested for an examination to be taken after the end of the examination period.

5.2.2.i Incomplete Requests (Extension for Completion of Course Requirements)

If extenuating circumstances (unusual and unavoidable circumstances which hinder completion of assigned work) prohibit a student from completing a course on time, a grade of Incomplete may be granted.

To petition for a grade of Incomplete: a student must submit to the Registrar's Office, an Incomplete Request form to the Registrar’s Office with written approval on the form from the professor. The Registrar’s Office will seek the appropriate faculty committee approval.

If approval is granted: the student will be assigned an interim grade of "I" and a new deadline, up to a maximum of four weeks from the last day of examinations or original assignment deadline, to complete all work. The completed work must be submitted to the Registrar’s Office, not the professor. At the professor’s discretion the grade will or will not be reduced. The final grade assigned by the professor will replace the "I" grade on the student's transcript. No Incompletes will be granted to students for classes taken in the spring semester of their graduating year.

Incomplete Request Deadline:
Fall and spring semester................... Friday before the last day of classes
Summer term, three-month module.. Friday before the last day of the term
One-week and two-week modules.... Day before exam or post-modular assignment submission deadline
Four-week module.......................... Five business days before the last day of class